What does manual admin cost per door?
Three inputs from your operation. A per-door monthly figure you can hold against your management fee. No email required.
What you get
4 things that decide this
- 01A per-door, per-month cost for the admin your team does by hand.
- 02A comparison you can act on: that cost against your per-door management fee.
- 03It will not run your portfolio. It shows which share of the fee admin is eating.
- 04Software fees per door are normal in this industry. This number tells you what the manual version already costs.
How it works
The Per-Door Admin Cost Calculator takes three inputs. Enter doors under management, weekly hours on leasing follow-up, maintenance intake and owner reports, and a loaded hourly cost. The default portfolio is 300 doors. The hours default leans on industry research reported by DoorLoop: about 60% of property managers say manual processes slow their operations.
Every default is replaceable. Your timesheets, or one honest week of tracking, give better inputs than any industry citation. The output is one sentence: a manager your size pays roughly this much per door, per month, for work software can carry.
Put the result next to your management fee. When manual admin eats a visible share of it, growth means hiring. When it does not, growth means doors. That is the decision this number informs.
- LeasingChasing leads and showings
- MaintenanceIntake, triage, dispatch
- OwnersReports assembled by hand
- RentChasing and reconciling
Four recurring loops. Each one automates further than most managers assume.
Property platforms we run in production
Price your admin with an engineer
We map the four loops against what your PMS already covers. The call is free and the map is yours.
Questions, answered
01We already pay for AppFolio. Why measure admin cost?+
Because the cost lives in what the PMS does not finish: the follow-up call, the triage decision, the report assembled from three exports. The calculator measures the human hours around the software.
02Does this fit multifamily portfolios?+
It fits third-party managers of single-family and small multifamily best. Large multifamily operators usually have dedicated tooling and different economics.
03Is anything stored?+
No. No email, no saved data.
