AI, automation and custom software for contractors, built around Procore, Sage, Foundation or whatever you run
You keep Procore, Buildertrend, Sage, Foundation or whatever your office runs. We build the layer around it: the bid chased and levelled, the super's daily report reaching job cost while the week is still the week, the T&M ticket signed on site and billed, the pay app assembled by the 25th with the lien waivers in, and subs paid when their paperwork clears.
What changes for your company
3 things that decide this
- 01What your crews do on site reaches the office while it still matters. Daily reports, timecards, photos and T&M tickets are captured offline in the field, land in job cost and payroll the same week, and stop being a pile someone re-keys after payroll has already closed.
- 02Your monthly grind gets assembled for you. Pay apps build from approved quantities against the schedule of values, lien waivers get chased and tracked by state, retention and billing status are visible across every job, and your controller approves rather than rebuilds.
- 03Nothing releases money and nothing edits the record. Software assembles, routes and chases; a person signs the pay app, approves the change order and pays the sub. Field records stay timestamped, photo-backed and immutable, because the argument about the work always arrives long after the work.
On the record
What you can check before you call
5.0
Clutch rating from client reviews
4
countries our client work runs in: US, UK, Switzerland, Australia
2017
building since. TechNova 2026: Best AI-Native Software House of the Year
2 mo
of support and maintenance free after launch. NDA before the first call
Eight places a construction business leaks time and money, and what we put in each one
Eight areas our audits keep finding across general contractors, specialty contractors and subs, in the order the work meets them. Each one links to the page that owns it.
Every bid in one place, every sub quote chased.
Bid invitations arrive as email from six sources, the leveling sheet lives in Excel, and your estimator spends Thursday phoning subs who haven't sent a number. We build intake that reads the invitation, opens the bid record, levels quotes into one comparison, and chases the subs who are late by text and email until a number arrives or you call it.
Custom software for contractors →
Your supers know things your accounting learns three weeks later.
Daily reports, timecards and photos sit on paper or in a field app nobody reconciles, so payroll and job cost find out weeks after the fact. We build offline field capture that syncs when signal returns, then runs report to job cost to payroll with a human check at the end, weather and photos attached to the day they belong to.
Field-to-office automation →
No T&M ticket dies in the truck.
Work done on time and materials gets written on a pad, ends up in a glovebox, and never reaches the pay app. We capture the ticket on site with a signature, price it from your own rates, and drop it straight into the billing queue. Change orders draft themselves from the ticket and the RFI, and your PM approves before anything goes out.
Field-to-office automation →
Ball-in-court, visible.
Submittal and RFI logs live in Excel and email, and nobody can say who's holding a given item without asking three people. We build logs with an owner, a due date and reminders that escalate, route the document to whoever has to see it, and give your project executive one board across every job.
Custom software for contractors →
The pay app assembles itself by the 25th.
G702 and G703, the schedule of values, retention, and a lien waiver from every sub, tracked by hand across three systems every single month. We assemble the pay app from approved quantities against your SOV, chase and track waivers by state and by tier, and hand your controller a package to check rather than a month to rebuild.
Billing automation for contractors →
Paid when the paperwork's in, and everyone can see why.
Sub invoices, insurance certificates, W-9s and compliance documents arrive by email, and payments get held against paperwork nobody is tracking. We build a sub and vendor portal that checks COIs, waivers and certifications, gates payment on them, and shows the sub exactly what's missing. WorkMateAI, the Australian trades marketplace we built, runs held payments this way today.
Billing automation for contractors →
Know which jobs make money before closeout.
Job cost against budget, WIP, over and under billing, cash by project: all of it rebuilt in a spreadsheet each month from the ERP and the field app. We build read-only dashboards that pull from Sage, Foundation, your field app and the schedule, so your CFO reads the number instead of assembling it, and a project executive sees the fade before the job closes.
Billing automation for contractors →
Field records that hold up in a dispute.
Toolbox talks, inspections and incidents go on paper, and the disagreement turns up months later when two firms remember the same afternoon differently. We build inspection and safety capture that works offline, stamps the time of work rather than the time of upload, names the person who signed, and turns a deficiency into a work order that someone has to close.
Field-to-office automation →
From the bid invitation to the WIP report, and where the machine takes over
Seven stations of a contractor's month, from the number you send an owner to the number your CFO reads. Pick your platform to see what each step writes back; Autodesk Build, Viewpoint Vista, CMiC, CoConstruct, Fieldwire, Raken, QuickBooks and the rest follow the same pattern to the depth their access model allows.
Station 01 · The bid and the sub quote
- Today
- Invitations land in three inboxes, the estimator levels quotes in a spreadsheet, and half the subs still haven't sent a number the night before the bid is due.
- What we automate
- Intake reads the invitation and opens the bid record with the due date and the scope, levels sub quotes into one comparison by scope package, and chases the missing numbers by text and email on a schedule you set.
- What stays human
- Your estimator decides what to bid and what number goes on it. Our layer gathers and chases; it never sends a price.
Writes to ProcoreBid record with scope, due date and levelled sub quotes attached.
Station 02 · The daily report
- Today
- Your super writes the day on paper or into an app with no signal, and it reaches the office days later, after payroll has closed and job cost is already wrong.
- What we automate
- Capture that works offline in gloves and syncs when signal returns: crew and hours, quantities, equipment, weather pulled automatically, photos stamped with the time of work. Then report to job cost to payroll, with the exceptions queued for a person.
- What stays human
- Payroll is reviewed and released by your payroll clerk. Anything that doesn't reconcile goes to a person rather than being guessed at.
Writes to ProcoreDaily log with crew, quantities, weather and photos on the project.
Station 03 · The T&M ticket and the change order
- Today
- A T&M ticket is written on a pad, signed by whoever was standing there, and lost between the truck and the billing desk. Change orders get argued about long after the work.
- What we automate
- Ticket capture on site with the owner's rep signature, priced from your labour, equipment and material rates, straight into the billing queue. Change orders draft from the ticket and the related RFI, with the backup attached.
- What stays human
- Your PM approves every change order and every T&M price before it leaves. Software drafts it and attaches the evidence.
Writes to ProcoreT&M tag and change-order draft with signature and photos attached.
Station 04 · Submittals and RFIs
- Today
- Your log is a spreadsheet, the ball-in-court is whatever someone remembers, and an overdue submittal surfaces when the material doesn't show up.
- What we automate
- Logs with an owner, a due date and reminders that escalate up your chain, documents routed to the reviewer who has to see them, and one board showing every open item across every project.
- What stays human
- Your PM and the architect decide the answer. Our layer tracks who has it, how long they've had it, and who needs telling.
Writes to ProcoreSubmittal and RFI records with ball-in-court, due dates and attachments.
Station 05 · The pay app and the lien waivers
- Today
- Every twenty-fifth, someone rebuilds G702 and G703 by hand against the schedule of values, then emails every sub for a waiver and tracks the replies in a spreadsheet.
- What we automate
- Your pay app assembles from approved quantities against your SOV with retention calculated, and waiver requests go out to every tier with the right conditional or unconditional form for that state, chased until they land.
- What stays human
- Your controller reviews and signs the pay app. Nothing is submitted to an owner or an architect by software.
Writes to ProcorePay-app and SOV records with the waiver status attached.
Station 06 · Sub payments and compliance
- Today
- COIs expire quietly, W-9s go missing, and payments are held against paperwork that nobody is tracking, so the sub phones your AP clerk instead.
- What we automate
- A sub and vendor portal that collects COIs, W-9s, waivers and certifications, checks expiry dates, gates payment until the file is clean, and shows each sub exactly what's missing without a phone call. This is the shape we built for WorkMateAI.
- What stays human
- Your AP clerk releases every payment. It gates and evidences; it never moves money on its own.
Writes to ProcoreCompliance and vendor records with document status attached.
Station 07 · Job cost and WIP
- Today
- Your CFO rebuilds job cost, WIP and over-under billing in a spreadsheet from the ERP and the field app, and the number is a month old by the time anyone reads it.
- What we automate
- Read-only dashboards across the ERP, the field app and the schedule: cost against budget by cost code, WIP, over and under billing, cash by project, and the fade on a job while there's still time to do something about it.
- What stays human
- Your controller and CFO own the accounting. We read from the ERP and present; we never post to it.
Writes to ProcoreProject financial data read for the dashboard, nothing written back.
Each station links to the page that owns it. A person signs the pay app, approves the change order and releases the payment at every one.
Jurisdiction decides the rules, the record has to survive a dispute, and nothing gets paid without the paperwork and a person
Construction software sits under rules that change at the state line: lien and retention law, prompt-payment statutes, what a lien waiver has to say and when it's conditional, who can sign a T&M ticket. And the argument about the work arrives long after the work, so the site record has to survive it: who was there, what was done, what the weather was, what the photo shows, who signed. So every build starts with a one-page map of what the software records, what it only proposes, and where a person signs.
What follows is simple to state, and we put it in writing. Field records are timestamped, photo-backed and immutable, with a gap shown as a gap. Pay apps, change orders and sub payments are approved by the person who owns them; the software assembles and chases, it doesn't release money. Jurisdiction is a field on the project, not an assumption in the code. And every automated touch is logged so an auditor, an owner's rep or a lawyer can read what happened, and when.
- 01Pay apps, change orders and payments released by a person; the software assembles, routes and chases.
- 02Field records immutable and gap-honest, offline-first, with jurisdiction as a project field.
- 03Bids, prices and change-order numbers are sent by your estimator or PM, never by software.
Eight areas, in your company's words
General contractors and construction managers
Twenty to five hundred people, several jobs running, Procore or Autodesk Build in the office and Sage or Foundation behind it. Yours is the bid nobody levelled, the daily report that arrives after payroll, the submittal log in Excel, and the pay-app week every single month. This page and the three service pages are written for you.
Field-to-office automation →
Specialty contractors and subs
Electrical, mechanical, concrete, drywall, sitework. You're the one sending the T&M ticket, the waiver and the invoice up the chain, usually into three different GC portals with three different rules. We build the capture and the billing side so your office isn't retyping the same job for each of them.
Billing automation for contractors →
Residential and remodel contractors
Buildertrend or CoConstruct, a smaller office, and a phone that rings all day with homeowners while you're on a roof. Back-office work here is the same shape, and the phone side is covered by the trades pages we've already built.
AI voice agents for trades →
Trades marketplaces and platforms
You're not building; you're the platform contractors and homeowners meet on, and your exposure is contracts, held payments and disputes. WorkMateAI is exactly this: a three-layer agreement model with version history, payments held and released against the work, and a dispute path that runs manual first.
Custom software for contractors →
“They will treat your vision like their own and build it that way.”
Ron Klabunde · Founder, SmartREI ↗
“TankAware has revolutionized how we manage petroleum sites. The real-time data and automation have exceeded expectations.”
Blake Sutherland · President, Sutherland Excavating Ltd.
Some of the systems we have shipped
We don't replace Procore, Buildertrend, Sage, Foundation or whatever you run. We build what they won't.
Every construction platform is good at the job it was sold for, and the contractors we talk to describe the same gaps around it: the sub quote nobody chased, the daily report that landed too late to matter, the T&M ticket that never got billed, the WIP report rebuilt by hand. Swapping platforms doesn't close those gaps. It moves them, and it costs you a year of adoption while your field crews decide whether to use the new thing.
So the access model matters more than the brand. Procore, Buildertrend, Autodesk Build, Sage 300 CRE, Sage Intacct Construction, Foundation, Viewpoint Vista, CMiC, CoConstruct, QuickBooks or whatever you run each expose projects, cost codes, contracts, documents and vendor records to different depths, and several gate the API behind a plan, a developer programme or a marketplace listing. We confirm exactly what your account exposes during the audit, and design to that rather than promising it on a call. Where the API stops, we build a reviewed queue your office accepts with one click instead of retyping.
One thing we won't do is pretend the platform is the problem. If Procore already does something you're paying for and not using, the audit note says so and you keep your money.
- 01Daily reports, tickets, change orders and compliance documents written back to the depth your account exposes.
- 02Your ERP stays the book of record. We read job cost and WIP; we don't post to it.
- 03Where the API stops, a reviewed queue your staff accept with one click, not a retype.
- AuditOne project, one month, traced end to end: every daily report, timecard, T&M ticket and pay app, and where each one actually landed. You keep the written map either way.
- DiagnoseWe map the path into your ERP, your field app and accounting, and sit with a super and your billing desk for an afternoon.
- BuildFixed price from the diagnostic. Tested on your real projects, real pay apps and real tickets, offline-first, under NDA.
- RunMonitoring, a named engineer, and the first two months of maintenance free.
Best fit: a contractor with several active projects, a field-to-office gap you can feel at month end, and systems you've outgrown in places. Not a fit yet: a two-person remodeler who needs an estimating app, and we'll say so. You can stop after any stage; the audit note is yours either way.
Before you book
01Do we have to leave Procore, Buildertrend, Sage or whatever we run?+
No, and we'd usually tell you not to. Your team knows that system and your field crews have finally started using it. We build the layer around it: the capture that feeds it, the chasing it doesn't do, the pay-app assembly it half does, the dashboards it won't build. We only suggest replacing something when it genuinely can't do the job, and we show you why on paper first.
02Can you integrate with Procore, Buildertrend, Sage or Foundation?+
To the depth your account exposes, and we confirm that during the audit rather than promising it on a call. Procore runs a developer programme and a marketplace, Buildertrend publishes an API, and Sage, Foundation and Viewpoint each have their own routes, some gated by plan or partner status. We design to what's actually available on your contract, and where the access stops we build a reviewed queue your office accepts with one click.
03Our supers won't use another app. How is this different?+
Fair, and most field software earns that reaction. Two things change it. Capture works offline in gloves and syncs later, so a basement with no signal doesn't lose the day. And it replaces work rather than adding it: if a super fills in the daily report, the timecard and the T&M ticket stop being three separate jobs. If your crews still won't use it after the audit, we'll say so rather than sell you a rollout.
04What does the free Field-to-Office Audit actually cover?+
One project, one month, traced end to end. How a daily report becomes job cost, or fails to. How a T&M ticket gets from the truck to the pay app. Then the monthly cycle: G702 and G703, lien waivers, retention, sub payments. What Procore, Sage, Foundation or whatever you run already do that you're paying for and not using, against the real gaps. You get a written map of the leaks, and it's yours whether or not we work together.
05Will the software release payments or sign our pay apps?+
Never. It assembles the pay app, chases the waivers, checks the COIs and shows your AP clerk what's clean, and then a person signs and a person pays. That's a design rule we put in writing before the build, not a setting someone can flip later. Every automated touch is logged so an auditor or an owner's rep can read what happened and when.
06Our records get argued over months later. Does this help?+
That's most of the reason to build it. A photo with the time of work and a named person attached settles a question a group chat can't. Corrections add a new version rather than overwriting the old one, checklists freeze as they were on the day, and editing a template never changes what past inspections appear to have covered. You'll also be asked which sites were missed, not only which were done, so gaps show as gaps.
07We work in several states. Does that break this?+
It's the reason jurisdiction goes in configuration rather than in code. Lien and retention law, prompt-payment statutes, and whether a waiver is conditional or unconditional all change at the state line, and so does who counts as a responsible person. We put those values on the project record. Nothing we build is legal advice; your counsel decides what you owe, and we build the system that produces the evidence.
08We're a subcontractor, not a GC. Is this for us?+
Yes, and often it's a faster win. Your pain is the other end of the same chain: getting the T&M ticket signed, getting the waiver in on time, and pushing the same job into three GC portals with three sets of rules. Our billing automation page is written with your office in mind as much as a general contractor's.
A senior engineer, not a sales rep
Abdul Basit founded Hashlogics in 2017, and the team runs from Lahore with a US LLC. Clients rate the work 5.0 on Clutch, and in 2026 it was named Best AI-Native Software House of the Year at TechNova. WorkMateAI, the trust-and-payments system for an Australian trades marketplace, and TankAware, the offline field-records platform for a petroleum operator in Canada, are two of the systems we built and can show you.
Your audit call is with an engineer who has read daily reports, pay apps and job-cost reports like yours. Bring last month's numbers if you have them, and we'll work from those.
- NDA before the first conversation.
- No pitch on the call. A note you could hand to another firm.
- Fixed price after the diagnostic, so the number isn't a guess.
More for construction
- Field-to-office automation for contractors →Daily reports, timecards, T&M tickets, change orders and the safety record.
- Billing automation for contractors →Pay apps, lien waivers, sub compliance, job cost and WIP.
- Custom software for contractors →Bids, submittals and RFIs, integration, and the dashboards nobody sells.
- Best construction management software for mid-size contractors →Real platforms, ranked, with us last as the layer on top.
- Procore alternatives for mid-size contractors →Honest options, including keeping what you have and making it flow.
- Procore API: what a real integration involves →Access models, the developer programme, and what that means for a build.
- How to automate AIA billing and pay apps →G702, G703, the schedule of values and where a person still signs.
- How to get T&M tickets back from the field →Capture, signature and the path into billing.
- How to turn daily reports into job cost →From the super's tablet to the cost code, one pipeline.
- Your supers know things your accounting learns three weeks later →Why the field-to-office gap costs more than the software that closes it.
- Invoices, permits and inspections: the contractor paperwork worth automating first →Where to start when everything is manual.
- AI and automation for plumbing →Trades side: the phone, the dispatch board and the invoice.
- Business process automation →Our service behind the field-to-office work.
